Three Apps That Save Your Sanity
People are always asking me how I get everything done. How do you manage it all? How do you keep track of it all? How do you do it? So I'm going to share with you three apps that will completely save your sanity. I'll share how I use them, why they are awesome and the best part, most of them are free!
LastPass App To Save Your Sanity
LastPass is absolutely essential if you are working in any way with other people. If you work with vendors, customers, or you work with anything having to do with passwords, you need to have a password vault.
With LastPass it is super easy to save passwords, to create passwords and to share passwords with other people.
What is a password vault?
You know you're supposed to be using super complex passwords and everything is supposed to have its own unique password. And that is something that is really hard to do on your own.
Using a password vault will make things so much less complicated. But, what is a password vault? A password vault is a password manager. What you do is put an extension in your browser, or put an app on your phone and basically what LastPass does is saves passwords for you.
With LastPass you can also run an audit when you first start using it, and it will go through and tell you all the sites where you are using the same password. It will let you know if the passwords you are using are too simple. LastPass will help you prioritize what you need to change for your password.
Memorizing only one password
With LastPass you only have to memorize one password and that's the password for LastPass. And then it manages all the rest. It works on your phone, across computers, and anywhere that you're logging in.
Sharing Passwords with LastPass
LastPass will allow you to share passwords or let others only login through LastPass. So if you're working with contractors, or virtual assistants, you can give people access to your stuff without giving them the password. And then the nice thing is if something ever happens where that relationship ends, it's super easy to revoke that app access.
If you think of all the passwords you have to remember or keep track of, that will drive you crazy! You only have a a limited amount of brain space every day. So, why waste it on remembering passwords.
Other uses for LastPass
You can use this with your clients as well. If you need to request access to something from one of them, tell them to send it to you via LastPass. With using LastPass, you will not have the liability of having their passwords.
Asana App To Save Your Sanity
The second app that I absolutely love is Asana. Asana is a project management application. You can also use Trello. But the reason that I like Asana better than Trello is that I think in lists. However, I know a lot of you like the visual of Trello and Asana can do that as well. You can select to view as a board rather than a list.
Asana is free to try. We've only recently upgraded to a paid version of Asana. And that's just because we do a lot with automations and now have a whole team. But we had been using it for at least a year completely free.
And I know for most of what you're doing, you could probably use the free version and it would just be fine.
How To Use A Paper Planner In Conjunction With Asana?
So I know what you're thinking. You're like, Kristin, you always talk about your paper planner.
Here's how to use a paper planner (I recommend the Full Focus planner) in conjunction with Asana. Do a brain dump during the day. When you think of things, write them down in your planner. At the end of the day, anything that did not get done, put it in Asana.
Create a list for everything: business related, things to do around the house, ideas you have for the business, shopping list, etc. After adding everything to your list, it might seem like you have a huge list.
What you need to do next is put due dates on everything. Start at the top of the list and work your way down. When you go to use your Full Focus planner (or whichever planner you use) and it asks you for your big three tasks for the day, look at your goals. Then look at the lists on Asana and figure out what you need to get done today.
Asana keeps track of everything
Asana works like a second brain. It's keeping track of all the things you need to get done. So between your planner and Asana, it's a lot less you have to remember. This way your brain isn't always trying to remind you of things. Asana can really help slow your brain down. It can help you focus much more because you don't have all these little reminders popping up in your brain all the time.
Slack App To Help Save Your Sanity
And then the third app you need is a communication tool. I recommend Slack. Slack is a channel based messaging platform and you use it so that everyone in your organization can communicate with each other in one place. Slack works with individual channels that are typically based on topics. You also have direct messaging capability.
How Can Slack Help You
You can keep each topic separate. Slack helps keep your organization streamlined, and it helps you stay out of email.
You have people sending you messages via Facebook or Voxer. Or they are sending you emails and it's so much to keep track of. Once you convert to Slack and have all the communications go through there, it will be a game changer. It is an absolute game changer for your entire organization, because now you know you don't have to be checking your email all day. You don't have to be checking these other things all day. You just have to pay attention to Slack.
The Three Apps That Totally Save Your Sanity
The three apps that are critical for running your business are:
I'd love to know what apps you use to save your sanity. Let me know in the comments below.